Birthdays & celebrations
Find a date the whole guest list can make
A milestone birthday is only a party if the people who matter can come. A poll finds that date before the venue asks for a deposit.
Ana is planning her dad's 70th: brunch somewhere nice, nine people across three cities. Before she books anything she needs one Saturday all of them can make, settled early enough for the out-of-towners to get flights. Here's how that goes with a poll.
You pick the dates
Get your link
Name the party and tap the dates that could work. Weekends, mostly. That's the whole form.
You share the link
whenworksforyou.com/e/dads-70thCopied ✓whenworksforyou.com/e/
Text it to the family, or paste it into the group chat. Anyone with the link can vote. No account needed.
You book the date
- Sat Oct 105 yes · 2 maybe
- Sat Oct 178 yes · 1 maybe — leading
- Sat Oct 244 yes · 3 maybe
Pick the date ✓
Votes land in one tally as they come in. When one date has everyone who matters, lock it in and book the table.
- Pick the dates
- Share the link
- ✓Book the date
Why a poll beats the family group chat
"Thinking brunch for Dad's 70th, what weekends work?" gets you two answers, three photos of the grandkids, and a question about brunch versus dinner. A poll turns the question into a grid: the Saturdays you could book down one side, everyone's answer next to them, and the date the whole guest list can make lit up in green.
Nobody installs anything. A guest opens the link, types their name, and taps the dates that work. Thirty seconds, and the out-of-towners can do it from the airport.
Which dates to offer
- Weekends, a month or two out. A milestone party pulls people from other cities, and flights want notice. Three or four Saturdays across six weeks finds the overlap.
- Start with the people who can't be replaced. If it isn't a party without Grandma, offer the dates she can make and let everyone else vote on those.
- Keep the surprise out of the title. If the guest of honor isn't supposed to know, name the poll something dull and put the plan in the description.
Showers, anniversaries, engagement parties
Same poll, different guest list. A baby shower is a Sunday afternoon for a dozen friends; an engagement party is an evening for forty. Each date on a free poll can carry a morning, afternoon or evening. An exact start and end time comes with an event pack or Plus, and the invitation and confirmation say it.
What your guests see
One page with the party's name, the dates you offered, and three buttons for each: Works, Maybe, Can't. A comment field catches "could do the 17th if we fly in Friday." Once they've voted, they see how everyone else answered, so the winning date is obvious to the whole family.
Locking in the date
When one date has everyone who matters, lock it in and book the table. The poll link then shows the decided date to anyone who opens it, so the cousin who asks again in three weeks finds it without texting you. On Autopilot, every guest is emailed the confirmation.
What if the guest of honor can't make the winning date?
Then it isn't the winning date. Lock in the one they can make and tell everyone why. For a party, one person outranks the tally, and the poll is there to show you the options, not to make the call for you.
Where Autopilot helps
On Autopilot, we email each guest their own invitation, read replies written in plain English, and send up to two reminders to whoever hasn't voted yet. You hear from us the moment a date works for everyone.
Part of Autopilot — see pricing.
- From
- When Works For You
- To
- marco@…
- Subj
- Ana is finding a date for Dad's 70th
Hi Marco — Ana is finding a date for Dad's 70th. Which of these work for you?
Vote on the dates
Or just reply to this email with the days that work.
Find a date for the party.
A free poll takes a minute to set up. Your guests never need an account.