Holiday parties
Get a holiday party on the calendar early
December fills up quickly, weekends first, so a holiday party date is easiest to find before the month starts.
Tomás is planning a holiday party for twelve people. December fills up fast, so the date needs to be settled while several Fridays and Saturdays are still open on everyone's calendar. Here's how that goes with a poll.
You pick the dates
Get your link
Add every Friday and Saturday in the month that could work. Offering them all costs nothing.
You share the link
whenworksforyou.com/e/holiday-partyCopied ✓whenworksforyou.com/e/
Send it to friends, family, or the office, however that group already talks. Everyone votes from the same link.
You pick the date
- Fri Dec 45 yes · 2 maybe
- Sat Dec 129 yes · 1 maybe — leading
- Fri Dec 183 yes · 4 maybe
Pick the date ✓
Watch the votes come in and lock in the date once one stands out. The link shows it to everyone.
- Pick the dates
- Share the link
- ✓Pick the date
Why December needs the poll early
Weekends in December go first, and they go to whoever asks first. A party date that's still open on everyone's calendar in October is taken by Thanksgiving. Send the poll early, and the vote settles it while there's still a choice.
Which dates to offer
- Every Friday and Saturday in the month. That's eight or nine dates, and it costs nothing to offer them all. The tally shows you which ones are already gone for most people.
- Add a Sunday afternoon or two. Families with young kids often find a Sunday easier than a Saturday night.
- Consider the first weekend of January. For a group that scatters over the holidays, a party after everyone is back can draw more people than any date in December.
Friends, family, or the office
The same link works for all three. For an office party, paste it into the team channel or an all-hands email. For friends, the group chat. For family, a text. Guests open it, type their name, and tap the dates that work. Nobody makes an account.
What guests see
The event name, the dates on offer, and Works, Maybe or Can't for each, with a comment box for "I can come after eight" or "bringing a plus one". After they vote, they see everyone else's answers, so a guest can tell that the 12th is the date most people can make.
Locking in the date
When a date stands out, lock it in. The link shows the decided date to anyone who opens it, with a start time if you set one. Then send the invitation proper. On Autopilot, we email every guest the confirmation for you.
Guests who won't open a link
Every group has a few. On Autopilot, each guest gets their own invitation by email and can answer it in their own words, "the 12th works, the 4th doesn't", and we read that and record their votes. We also send up to two reminders to whoever hasn't answered, then stop. See what Autopilot does.
Who can see the poll
Anyone with the link can see the dates, the names, and the answers. For a party that's what you want: the office can see that the 12th is winning. Keep the title and description to things the whole group can read. More on who can see your poll.
Where Autopilot helps
On Autopilot, we email every invitation, read replies written in plain English, and send up to two reminders to whoever hasn't voted yet, so the date gets locked in while December is still open.
Part of Autopilot — see pricing.
- From
- When Works For You
- To
- keiko@…
- Subj
- Tomás is finding a date for Holiday party
Hi Keiko — Tomás is finding a date for Holiday party. Which of these work for you?
Vote on the dates
Or just reply to this email with the days that work.
Get the party on the calendar.
A free poll takes a minute to set up. Your guests never need an account.